Finding ways to level up a process is simpler when you get it out of your head. Our SOP templates below will help you jumpstart your process documentation. Now that you know what you’re writing and for whom, you can draft an SOP that covers each step and who owns each. Are you an owner working to create a business that operates without you around 24/7? If so, it will be helpful to document the processes you’ve developed for the people who will take them over. Will the procedures be used by a wider team to ensure continuity of delivery? If so, you’ll want to craft a detailed, step-by-step process that meets them at their level of skill and familiarity with the tools and technologies used. Look for a tool that supports sharing with your team, or one like Guru where you can easily and intuitively share all kinds of documentation with stakeholders you work with - even if they’re not already using it. Lonely process documentation hiding out in Google Drive will get you nowhere - fast. A great SOP starts with a clear picture of what actually happens, even if it’s not working well. If you are not the owner of the process day-to-day, interview the stakeholders who are and determine exactly how the process works. Our proven standard operating procedure (SOP) template jumpstarts your productivity How to write a standard operating procedure (SOP) document When you’re creating an SOP, how do you know when you’ve made a great one? Using our proven SOP template as a starting point will help ensure yours are effective. When you create your SOPs in Guru, the owner of the documentation gets an automatic reminder to update the content periodically. Any quality standards or turnaround timelines should be specified. an easy-to-follow flowchart or diagram outlining what happens in various scenariosĪn SOP should include a clear title that names the procedure, why this SOP was created, and step-by-step instructions that include who is responsible for each step.They need a few essential components that include: SOPs with a flowchart can vary in length. Using a flowchart SOP format can be useful to outline both simple and complex procedures. responsible teams or stakeholders for each stepīest for standard operating procedures that have a flexible scope.step-by-step instructions with details on how each task should be completed and links to any standards to it’s related checklists or action plan(s).When using a hierarchical format, you'll want to include a table of contents and organize the procedure into several sections that include: bulleted step-by-step instructions or a short tableīest for large, complex, or technical SOPsĪlso called a complex SOP format, this is a more formal format that includes a table of contents and headings to help organize the information into bite-sized pieces. ![]() With a simple SOP format, you'll want to keep the document length to three to five sections and include: The 3 types of SOP format Simple SOP formatīest for standard operating procedures that are straightforward and low-complexityĪ simple format shares key steps in an easy-to-digest overview. ![]() Giving your team a template (or many SOP examples) to follow helps ensure yours is high-quality and clear. What is a good SOP format?Īn SOP format is a template your organization uses to document standard operating procedures. Having clear, updated SOPs for each process can help improve a company’s valuation because companies with solid playbooks can be viewed by potential owners as passive income investments. SOPs ensure reliability, efficiency, and consistently hitting quality standards in regular work activities.Ĭombined, SOPs are often referred to as a playbook, operations manual, or operational handbook. It’s a kind of documentation that prevents stress, mistakes, and miscommunication. What is a standard operating procedure (SOP)?Ī standard operating procedure (SOP) is a step-by-step, repeatable process for any routine task. You’ll save time, prevent unwanted interruptions, and actually sign off feeling like you actually accomplished something worthwhile. So grab a coffee and we’ll show you everything you need to know to create a killer SOP. Don’t love how exhausting it is to be in so many meetings you can’t really get things done? How about those constant messages and emails that keep interrupting your actual work? What about putting out stressful fires? There’s one thing all these sources of burnout have in common: A great standard operating procedure (SOP) prevents them.
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